We all hate to see a client leave.  You put a lot of time into securing each policy and with every cancellation, we tend to think about lower retention and lost premiums.  We also wonder if we could have done something different to prevent it from happening.

Many times a client will leave, not because of you or your staff, but because of a rate increase or a lower price elsewhere.  Insurance is highly competitive, we all know that.  But sometimes they make a mistake.

A client might go from your friendly, helpful office and get a cheaper policy somewhere else.  But they mess up the paperwork, don’t answer the phone, and the rate turned out to be higher than they expected.  They find out that saving $10 a month wasn’t worth it.

This is why you need a dedicated “Winback” process in your agency.

You’re not going to win back everyone that left but you stand a chance at getting back a few!

  • Every quarter, run a list of recently canceled polices.  I would say to give them about a 4 month time since they left, meaning they’ll be up for renewal again soon.
  • Create a simple “win back” postcard.  Something like “We miss you!  Can we give you another quote?  Our rates may have changed!  Call us at _______.”
  • You can make this even more effective by telemarketing the list a few days after they receive the card.    People don’t always remember to call, but you will have already put the idea in their mind!


You put a LOT of work into growing your relationship with your clients.  Make sure that they know you appreciate them even if they leave.  Odds are, when something goes wrong with the new company, they’ll be back.

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Robyn Sharp
Robyn Sharp

Robyn Sharp is an insurance marketing expert (and former agency owner). She specializes in Facebook content creation & marketing for P&C insurance agencies. Robyn has been a featured contributor to Exclusive Focus, PropertyCasualty360, IndependentAgent, and other insurance publications.

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